Job Description

Open shift is flexible from 830-5:00, 9:00-530, 930-6:00 PM EST

Assistant Event/Meeting Coordinator will be responsible for:

• Database management - manage promotional educational programs within the proprietary system
• Audience Management – review and process customers' attendance roster
• Virtual Attendee Management – review and upload attendee reports
• Adhere to HIPPA guidelines for patient events
• Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each customer's Travel & Expense Guidelines.
• Run daily reports for the distribution of tasks for the day/week.
• Frequent daily communication with sales representatives and speakers as needed
• Ensure all program documents are complete and accurate
• Work closely with other team members to ensure successful execution of meetings
• Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
• Effectively manage various tasks with high volumes while also responding to emails and phone calls
• Manage and monitor emails with volumes of 75-125 total emails daily. (# may change depending on customer size)
• Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)

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