Job Description

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team.

This individual will provide administrative support to a Senior Executive Assistant.

In-Office Policy: 4 days in-office / 1 day remote.

Ideal Candidate:

The ideal candidate will have 2–5 years of administrative experience within the financial services sector.

Responsibilities:

• Coordinate complex calendars, meetings, and conference calls across multiple time zones.
• Manage international and domestic travel, expenses, and invoices using Concur and Frosch.
• Handle reception duties, including answering calls, greeting visitors, and managing mail.
• Oversee office supplies, meeting materials, and FedEx shipments.
• Process visa applications and support international business travel.
• Manage the corporate apartment, including bookings, cleaning, and supply management.

Job ID #43742

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