Job Description
A national law firm in Manhattan is seeking a highly organized Administrative Assistant to support a team of attorneys. This is a direct-hire opportunity with strong long-term potential for someone committed to a career in legal administration.
On-site schedule: 5 days per week
Hours: 9:00am–5:30pm
Base salary: $65-80K + discretionary bonus + OT
Responsibilities:
- Provide comprehensive administrative support to a team of attorneys, including calendar management, appointment scheduling, and phone coverage
- Draft, revise, and format legal documents for the litigation department
- Prepare and format Excel spreadsheets
- Coordinate meetings, conference calls, and other daily logistics, including travel arrangement and authorization
- Maintain both electronic and physical filing systems in accordance with firm policies
- Assist with formatting Letters, Memorandums, Motions, etc, including New Case Forms
- Prepare expenses and check request forms
- Enter attorney time into the time management system
- Support document management and general office operations as needed
Qualifications:
- At least 5 years of legal administrative experience in a law firm setting is required
- Proficiency with Microsoft Word and Excel
- Strong skills in grammar, proofreading, formatting, and document handling
- Expert knowledge of legal documentation
- TOC/TOA experience preferred, not required
- Excellent time management, organization, and communication skills
- Bachelor’s degree preferred but not required
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