Job Description

Administrative Assistant / Executive Support Specialist

Location: Irving, TX 75039

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay Rate: $25/hour

Contract: 2–3 months

Summary

The Executive Assistant is responsible for providing high-level administrative and organizational support to senior leadership. This role requires strong initiative, discretion, and judgment in handling confidential information and managing a broad range of administrative tasks. The Executive Assistant acts as a liaison between executives, internal teams, board members, partners, and external stakeholders, ensuring smooth daily operations and professional communication on behalf of the leadership team.

Key Responsibilities

• Manage and maintain executive calendars; schedule, prioritize, and coordinate appointments and meetings.
• Plan and organize executive and board-level meetings, including logistics, catering, agendas, and meeting minutes.
• Handle inquiries with tact and professionalism, resolving issues independently when appropriate.
• Review, prioritize, and manage incoming correspondence and communications.
• Draft and edit correspondence, reports, and presentations for internal and external use.
• Maintain digital and physical filing systems for efficient document management and retrieval.
• Arrange complex domestic and international travel, including itineraries and logistics.
• Serve as a liaison between executives, internal teams, and external partners.
• Provide guidance and training to administrative support staff when needed.
• Maintain confidentiality and uphold company policies and standards.
• Perform additional administrative tasks and special projects as assigned.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum of 3 years supporting executives or senior managers in an administrative or office management role.
• Preferred Certifications:
• Certified Administrative Professional (CAP)
• Professional Administrative Certification of Excellence (PACE)
• Skills:
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite and calendar management tools
• Professional discretion and confidentiality

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