Job Description

Administrative Assistant

Do you have a background in administration, but also a tech savvy background using FileMaker Pro? We’ve partnered with a university in the Cambridge, MA area looking to bring on a tech savvy Administrative Assistant II to join their team.

This position is a 3-6 month temp position with potential for it to convert permanently.

Compensation : $26-27/hr. (temporary)

$58-60K (permanent)

Days/Hours : Monday- Friday, 9-5:30 or 8:30-5- 40/hrs./wk.

• This will require this person to work 5-days a week on-site for the first 3-months, then will transition to a hybrid schedule of 3-days on-site, 2-days remote

Responsibilities:

• Data processing, FileMaker maintenance & development, and web support
• Develop and maintain features for the FileMaker database to 1) keep it up to date and 2) to automate tasks (such as importing new data, generating reports and individualized emails). Perform regular audits to ensure data accuracy. Compile statistics and create reports on courses, students, and alumni for reporting purposes.
• -Write and maintain Python programs to query the PubMed API and then format the JSON results into the NIH's citation format
• -Create and update webforms and HTML/CSS on biology WordPress website. Update HTML and WordPress accordions.
• -Create and update forms including creating custom field layouts (NIH Training Grant Request). Configure and test the emails to be sent out by the forms.
• -Maintain Google/Forms/Sheets to automatically track confirmations/cancellations for the Bio Advanced Standing Exams (ASE), collect data for the training grant and collect TA feedback. Google form/sheet to collect feedback anonymously from TAs and automate graphs of the data.

Qualifications:

• Must have 3+ years of administrative and/ or computer support experience
• Prior experience doing any sort of programming, database processing, or web integration is ideal for this opening
• MUST have FileMaker experience and know how to create webforms
• Someone tech savvy is a must and has an interested in IT
• Someone with strong database experience is a plus

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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