Job Description
We are currently seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to two Executives. The EAA will manage a wide range of administrative and executive support-related tasks and must be able to work independently, maintaining a high level of professionalism and confidentiality. This role will also provide some support to the VP of Sales and two other Executives as needed.
This is a Hybrid, Monday through Friday, 9am to 5pm role.
Responsibilities:
- Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
- Process and track travel and expense reports for the CEO and other Executives.
- Enter, analyze, extract, and manipulate data in Microsoft Excel.
- Prepare and review sales reports, presentations and other documents.
- Process invoices and expense reports in a timely manner.
- Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
- Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
- Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.
Must Have Qualifications:
- Must have a minimum of 5 years of experience providing Administrative support to Senior Executives.
- Must have advanced knowledge of Microsoft Excel (Formulas, VLOOKUP, Pivot Tables)
- Excellent written and verbal communication skills.
- Exceptional organizational skills with keen attention to detail
- Strong time management skills and ability to meet deadlines
- Experience with handling confidential information with discretion
Job Tags
Monday to Friday,