Job Description

We are currently seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to two Executives. The EAA will manage a wide range of administrative and executive support-related tasks and must be able to work independently, maintaining a high level of professionalism and confidentiality. This role will also provide some support to the VP of Sales and two other Executives as needed.

This is a Hybrid, Monday through Friday, 9am to 5pm role.

Responsibilities:

• Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
• Process and track travel and expense reports for the CEO and other Executives.
• Enter, analyze, extract, and manipulate data in Microsoft Excel.
• Prepare and review sales reports, presentations and other documents.
• Process invoices and expense reports in a timely manner.
• Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
• Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
• Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.

Must Have Qualifications:

• Must have a minimum of 5 years of experience providing Administrative support to Senior Executives.
• Must have advanced knowledge of Microsoft Excel (Formulas, VLOOKUP, Pivot Tables)
• Excellent written and verbal communication skills.
• Exceptional organizational skills with keen attention to detail
• Strong time management skills and ability to meet deadlines
• Experience with handling confidential information with discretion

Job Tags

Similar Jobs