Job Description

ABOUT THE COMPANY

Shop Extraordinary Enterprises (SEE) is the parent company behind a family of vibrant, mission-driven retail experiences, including Artists & Fleas and Manhattan Vintage. Founded in 2003 by wife-and-husband duo Amy Abrams and Ronen Glimer in a Brooklyn warehouse, SEE was born from a vision to create a community-centered marketplace that celebrates creativity, craftsmanship, and meaningful human connection.

What started as a local treasure trove for makers and vintage curators has grown into a signature New York City shopping destination, known for its joyful, eclectic, and inspiring atmosphere. At its core, SEE is about empowering entrepreneurs, supporting local communities, and offering visitors the thrill of discovering something original.

Our values are rooted in intentionality and warmth and we are guided by a commitment to celebrating creativity and creators, creating opportunity, supporting local entrepreneurs and the communities they serve, and creating moments of joy.

SEE exists to make retail extraordinary—for sellers and shoppers alike.

ABOUT THE ROLE

The Assistant to the founder & CEO is at the center of SEE’s activity and is a critical point of contact and touchpoint for internal and external stakeholders across the organization. This role plays a pivotal role in the daily operations and long-term planning of the business, and acts as a trusted extension of leadership to ensure that dealer relationships, event logistics, internal processes, and communications all run smoothly and efficiently.

In this role, you will sit at the intersection of dealer relationships + communications, administration, marketing support and event operations act as a key liaison between departments. 

WHAT YOU’LL DO 

Dealer & Communications Management:

• Oversee dealer communications, from outreach and recruitment of prospective vendors to providing show updates for current participants.
• Manage dealer space availability, show date launches, waitlists, and curation workflows to ensure smooth event execution.
• Collaborate with the Marketing team to craft and distribute clear, effective messaging (logistics, news, and updates), and the Production team ensure efficient, on brand experience for dealers.
• Audit and improve communication content and processes to ensure clarity, consistency, and a high-quality dealer experience.
• Maintain and manage dealer payment systems; ensure transaction accuracy for all shows.
• Keep senior leadership and stakeholders regularly informed before, during, and after events.
• Administer dealer contracts and agreements, manage invoicing, payments and financial reconciliation, and liaise with accounting for all A/R and A/P tasks

Administrative & Operational Support:

• Support the Founder & CEO with administrative tasks, special projects, and cross-functional coordination.
• Conduct competitive research and propose improvements aligned with company goals.
• Research and assist in curating prospective dealers for future events.
• Develop internal systems to streamline communication and manage access to team
• Execute various office manager tasks including space upkeep, supplies, and special events.

ABOUT YOU

You love being where the action is and being an integral part of “how the sauce is made.” You are curious and collaborative and have been told many times that you are a creative problem-solver. You are collaborative by nature, like to make things happen…and to “make things nice.” You know that the devil is in the details, and that’s where you thrive, but use the big picture as your North Star. 

You bring to the role:

• 3 - 5 years of experience in event coordination, vendor management, executive assistance, production or related roles.
• Exceptional communication and organizational skills; ability to manage multiple priorities at once. 
• Strong attention to detail, follow-through, and proactive problem-solving abilities.
• Comfort in working independently while maintaining close collaboration with cross-functional teams.
• Excellent written and verbal communication skills; clear, professional, and concise.
• Proactive problem-solving, anticipating needs and taking initiative without waiting for direction.
• Ability to work heads down and independently and maintain discipline and structure in an environment with shifting priorities.
• Discretion and professionalism, with the ability to handle confidential information appropriately.
• Tech-savvy, with fluency in tools like Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, and task/project management platforms (e.g., Asana, Notion, Trello).

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