Job Description

📍 Job Title: Administrative Office Manager

Location: Santa Ana, CA 92704

Position Type: Full-Time, 100% Onsite

Pay: $22/hour

Start Date: Immediately after in-person interview (early next week)

Job Summary:

We are seeking a highly organized and dependable Administrative Office Manager to join our team in Santa Ana. This full-time, onsite role is responsible for organizing and coordinating office operations, administrative procedures, and support functions to ensure organizational effectiveness, efficiency, and safety. You’ll be a key player in supporting daily operations and maintaining a productive office environment.

Essential Job Functions:

• Organize and streamline office operations and administrative procedures
• Manage cash and credit card transactions; maintain daily, weekly, and monthly reports
• Serve as the main point of contact for office maintenance, mail, shipping, supplies, billing, and errands
• Develop and maintain effective intra-office communication protocols
• Oversee inventory control and ensure supplies are well-stocked
• Provide receptionist coverage as needed
• Supervise, train, and support the receptionist
• Perform other administrative duties as assigned
• Work mandatory overtime as required

Qualifications:

• 2–3 years of experience as an Office Manager or Administrative Assistant
• Proficiency in Microsoft Excel, Word, Outlook, and general office equipment
• Strong organizational, time management, and multitasking abilities in a fast-paced setting
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Experience managing a variety of administrative tasks simultaneously
• Reliable, punctual, and able to effectively communicate with employees at all levels

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