Job Description

MacGillivray Freeman Films is an award winning documentary film company with more than 50 years of storytelling excellence. From IMAX theaters to classrooms around the world, our films celebrate nature, adventure, and conservation while inspiring millions. Based in beautiful Laguna Beach, we are a small, passionate, and mission driven team and we’re looking for our next teammate.

About the Role

We are seeking a smart, capable, and highly organized Executive Assistant to support our Chairman, legendary filmmaker Greg MacGillivray. This isn’t your typical desk job, you’ll play a pivotal role in both professional and personal projects, helping keep schedules, creative work, and mission driven initiatives running seamlessly.

This is an in office role in Laguna Beach that can be structured as full-time or part-time based on the needs of the applicant. We’re looking for someone who is detail oriented, proactive, and thrives on variety.

What You’ll Do

• Manage and coordinate the Chairman’s schedule for both personal and professional commitments
• Support the research and development of film projects, from idea generation to background research
• Help create “cultural storytelling” experiences at museums and cultural sites, including design, writing, video/still assembly, vendor/artist coordination, and production of displays
• Coordinate the Chairman’s involvement with charities and boards, assisting in the development of new ideas and sites
• Manage and oversee other special initiatives, including the initiation of new mission-driven projects
• Organize calendars, travel, meetings, and logistics for business and creative projects
• Oversee household and vendor coordination, including light construction or home projects
• Provide flexible support for office and production needs as they arise

Who You Are

• Highly detail-oriented and exceptionally organized
• Proactive, adaptable, and solution-driven
• Strong communicator who thrives in a fast-moving environment
• Skilled at managing complex calendars and shifting priorities
• Discreet, trustworthy, and comfortable with confidential information
• Background in executive support, project management, coordination, or creative production (preferred)
• Comfortable working across both creative and logistical responsibilities
• Hands on, resourceful, and excited to contribute in a creative, mission-driven environment

Why Join Us

This role offers the chance to work closely with a world-renowned filmmaker, contribute to inspiring creative projects, and help launch new mission-driven initiatives. Every day will bring variety, challenge, and purpose. You’ll thrive here if you’re motivated by creativity, collaboration, and the desire to make a difference.

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