Job Description

Reports to: Corvas Brinkerhoff, Founder and CEO

Compensation: $65K–$75K, depending on experience

Benefits: Health benefits through an Individual Coverage Health Reimbursement Arrangement (ICHRA)

Application Deadline: July 24th, 2025

Start date: Immediate

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About Submersive

Submersive is pioneering a new category at the intersection of immersive experience and wellness: Immersive Wellness. Our debut venue in Austin, TX blends ancient bathhouse tradition with groundbreaking neuroscience, multisensory art, and cutting-edge technology to create transformative, state-shifting experiences.

Founded by Corvas Brinkerhoff (co-founder of Meow Wolf), Submersive is on a mission to elevate consciousness through powerful, immersive experiences. We’re assembling a lean, inspired team ready to shape the future of well-being through art, science, and design.

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Role Overview

We’re seeking an exceptional, energetic, mission-aligned, detail-obsessed Executive Assistant to support our Founder & CEO across professional and personal domains. This role is ideal for someone who thrives in a dynamic, high-intensity environment; has an exceptional eye for detail and organization; and who takes pride in making the chaos behind the curtain run beautifully.

This is a rare opportunity to plug into a creative, high-growth company at the ground floor, supporting a visionary entrepreneur while helping shape a new frontier in human experience. At Submersive, we’re dedicated not only to elevating our customer, but to your personal growth journey as a human being. 

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Core Responsibilities

Scheduling & Coordination

• Manage Corvas’s calendar and daily schedule with clarity and foresight

• Coordinate team meetings, external calls, events, and time blocks

Project & Task Management

• Maintain project boards and task lists in Asana (or similar tool)

• Parse meeting notes (including AI-generated) into actionable tasks

• Assign priorities, set deadlines, track progress, and follow up with team members

Correspondence Filtering

• Triage and manage emails (Gmail), LinkedIn, and Instagram for Corvas and Submersive

• Use discernment to protect executive focus, surface key messages, and handle the res t

Contract & Admin Management

• Send, organize, and track NDAs, vendor/investor contracts via DocuSign & Google Drive

• Maintain legal/contractual archives with precision and confidentiality

Office & Facilities Support

• Light office maintenance (trash, surface cleaning, light organizing)

• Order supplies, manage deliveries, oversee basic tech and office systems

• Coordinate vendors for office projects and home-related services

Expense & Financial Tracking

• Submit receipts, categorize expenses, and support accounts payable workflows

• Handle minor financial tasks with clarity and speed

Personal Assistant Duties

• Run errands, order groceries, meals, and manage household logistics

• Coordinate cleaners, repair services, and home deliveries

Research & Special Projects

• Conduct small research projects to inform decisions, development, or vendor selection

• Contribute to special initiatives (presentations, team processes, hiring)

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Requirements

• 3+ years experience as an Executive Assistant supporting a C-level leader or founder

• Deep fluency with Google Workspace (Gmail, Docs, Sheets, Slides, Calendar, Drive)

• Experienced with Asana or similar project/task management software

• Strong written communication and admin skills

• Experience using ChatGPT or other AI tools for drafting, organizing, and productivity

• Highly organized with excellent time management and follow-through

• Ability to manage sensitive information with discretion and integrity

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Bonus Points For

• Experience with social media management (especially Instagram and LinkedIn)

• Skills in graphic design using tools like Adobe Creative Suite, Canva, Figma, etc.

• Familiarity with basic bookkeeping or expense tracking platforms

• Comfort with startup pace, ambiguity, and steep learning curves

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Ideal Candidate Profile

• AI-Forward: Actively leverages AI tools to work smarter, write faster, and stay organized

• Ultra-Detail-Oriented: Nothing slips through the cracks on your watch

• High Energy, High Integrity: You bring good vibes and deep care to everything you do

• Mission-Aligned: You resonate deeply with Submersive’s vision

• Clear & Discerning: You know what to hold, what to escalate, and how to protect executive attention

• Calm in Chaos: You love being the steady hand behind a visionary in motion

• Thrives in High-Pressure, Creative Environments: You’re energized, not rattled, by intensity

• Support-Role Rock Star: You’re fulfilled by being behind the scenes, making magic happe n

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Why Submersive?

• Impact: Help launch a groundbreaking wellness destination with global ambition

• Growth: Join early and grow fast—personally and professionally

• Culture: Work with smart, kind, creative humans

• Flexibility: In-person presence required, but schedule offers flexibility

• Innovation: Be part of a workplace that prioritizes curiosity, expansion, and evolution

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