Job Description

WHO WE ARE

Together we are a world-class diversified manufacturer with a commitment from our team to proudly provide pure precision solutions to our customers, delivering superior quality, value, and service.

Ferrotec (USA) Corporation is a technology company with a worldwide presence in a broad array of end products, manufacturing systems, and industries serving primarily the semi-conductor industry. We provide our customers with advanced material, component, system, and manufacturing solutions. Please visit for a list of office locations.

HOW YOU MAKE AN IMPACT

Provides administrative support to the human resources department in the areas of new employee onboarding/orientation, various training facilitations, reports, employee file maintenance. Uses various software packages, including Microsoft Office and an HRIS, to maintain electronic files and administer benefit plans. Ensures the timely transfer of information to other departments as required. Performs a variety of human resources and general administrative activities as requested. Treats personal and sensitive information with strict confidentiality. Provides courteous and timely assistance to employees. Demonstrates strong organizational skills, attention to detail, and the ability to promote excellent internal customer satisfaction. May provide direction to employees in lower-level administrative positions. Presents a professional appearance and demeanor.

Reports to the Human Resources Representative.

Achievement of objectives must include an overriding commitment to quality that must permeate the areas of responsibility. Enable and Drive Change in the Organization.

WHAT SUCCESS LOOKS LIKE

Administrative Tasks:

• Welcomes visitors, receives telephone calls and follows up on requests, handles incoming and outgoing
• correspondence.
• Performs a variety of clerical and administrative duties in support of the human resources department.
• Assists other administrative departments in the Bedford facility as needed.
• Coordinates and facilitates senior staff schedules including travel arrangements.
• Verifies all HR-related invoices prior to submission for approval.
• Maintains organization charts.
• Data analytics for HR department, prepares reports / presentation of findings.
• Research and compiles data analysis as required to support department initiatives.
• Coordinates company events and distributes communications.

Employment Practices:

• Enters and updates data in an HRIS. Prepares and distributes standard and ad hoc reports.
• Updates electronic and paper-based personnel records and communicates payroll-related changes to the GL
• Accountant/Payroll Administrator.
• Conducts on-boarding & initial orientation of new employees.
• Prepares out-processing paperwork and performs exit interviews with terminating employees.
• Coordinates the annual third-party development of an affirmative action plan.
• Maintains records to support the preparation of the annual EEO-1 and Vets-100 reports.

Recruitment:

• Posts new jobs on the NHES or CalJobs websites. Places recruitment advertising in various media as
• requested.
• Conducts phone screens.
• Schedules interviews and ensures meetings run timely.
• Checks references and orders background checks.
• Maintains communications with recruitment agencies.
• Coordinates the procurement of temporary employees.

Benefit Programs:

• Serves as the day-to-day contact with benefit providers and third-party COBRA administrator.
• Coordinates open enrollment meetings for renewing benefit plans.
• Prepares the appropriate paperwork and discusses policy details with employees who are eligible to take
• various types of leave such as short-term disability, long-term disability, FMLA, bereavement, jury duty, and
• military leave.

Training:

• Utilizes the Learning Management System to schedule and track employee training and ensures that copies
• of certificates are placed in personnel files.

Safety:

• Processes injury incident reports; directs employees to appropriate medical facilities; submits timely
• workers’ compensation claims; coordinates with the workers’ compensation carrier as necessary to ensure
• accurate and timely processing of claims.
• Coordinates the activities of the First Aid Team
• Prepares and posts, distributes, or submits various safety-related documents including but not limited to
• the OSHA log, and the Emergency Management and Contingency Plan.

Not a comprehensive list of duties. Duties may change without notice at management’s sole discretion

WHAT YOU NEED TO BE SUCCESSFUL

• Associates Degree and 4-6 years of related experience.
• Ability to maintain strict confidentiality. Excellent interpersonal and organizational skills.
• Ability to prioritize multiple projects.
• Good mathematical skills including the ability to make accurate computations.
• Advanced knowledge of Microsoft Office.
• Planning and research skills. Working knowledge of federal and state employment laws.
• Excellent verbal and written communication skills.
• Experience with an HRIS desired.

PHYSICAL & ENVIRONMENTAL REQUIREMENTS:

• Constantly remaining in a stationary position, often standing, or sitting for prolonged periods.
• Constantly communicating with others to exchange information.
• Constantly repeating motions that may include the wrists, hands and/or fingers.
• Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
• Occasional sedentary work that primarily involves sitting/standing.
• Prolonged use of computer monitors.

PERKS OF JOINING OUR TEAM

With positive values, a productive atmosphere and a commitment to excellence, Ferrotec encourages employees to maximize and realize their potential.

The salary range is included in this job posting is relevant to applicants that reside or work in the Livermore, CA area only . Salary offers will depend on a your experience, knowledge, skills, education, and location. Actual salary may vary due to these and other factors.

Ferrotec is proud to offer Competitive Benefits Package including Medical, Dental, Vision, Life & Disability, 401K Matching, Flexible Work Hours, Tuition Reimbursement, Leadership Development, Travel and Hotel Discounts, Paid Time Off , Sick & Wellness and Volunteer Time, Employee Recognition Program, Employee Engagement & Appreciation Events hosted throughout the year. Virtual Wellness Activities and Classes available to all employees & family members and Much More!

We would love to get to know you better and you get to know us better! You can easily apply!

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

Job Tags

Similar Jobs