Job Description

Inventory & Logistics Specialist

We’re working with a leading dairy processing company in California that’s seeking an Inventory & Logistics Specialist. The person in this position will ensure accurate inventory management across warehouse operations and lead logistics coordination across multiple business functions, including active engagement with third-party logistics (3PL) providers. This is an essential position for someone ready to make a significant impact in a fast-paced production environment.

Location: Just outside of Santa Rosa, CA

Job Responsibilities:

• Prioritize inventory accuracy to support fulfillment efficiency through regular cycle counts and adjustments, and ensuring data integrity in ERP systems
• Coordinate all requisite Operations, Finance, and Sales stakeholders to ensure a consistently accurate cycle count program and inventory.
• Maintain timely updates on inventory adjustments and movements in ERP system.
• Partner with Receiver to confirm inbound accuracy and verify item quantities, condition, and placement.
• Collaborate with Leads and Supervisors on outbound order accuracy, staging, and inventory rotation (Fl FO).
• Help establish and refine inventory control SOPs, supporting broader warehouse process documentation.
• Support preparation for internal and external audits related to inventory.
• Identify trends, root causes, and preventative actions related to inventory variances.
• Serve as the primary point of contact for all 3PL providers.
• Organize the general 3PL relationships for transfer of inventory to third party storage, including the booking of haulage and management of the delivery windows.
• Resolve service issues and escalate concerns as needed.
• Monitor inventory levels at 3PL sites and trigger replenishments as needed.
• Negotiate contracts and service level agreements (SLAs).
• Monitor performance metrics (on-time delivery, damage rates, fill rates).
• Complete, review, and verify all pertinent data entry, aging reports, inventory tracking, lot control, and bottle/crate returns in a timely manner.
• Track freight spend and identify cost-saving opportunities.
• Work closely with Quality, Sanitation, and Production teams to ensure product integrity during transit.
• Coordinate with Customer Service to resolve delivery issues and improve satisfaction.
• Contribute to ongoing operations projects, process improvement initiatives, and cross-functional goals.

Required Skills/Qualifications:

• 3+ years in logistics or inventory control experience, preferably in a food manufacturing.
• ERP program experience required; Microsoft Dynamics/ Business Central preferred.
• Strong background in inventory management, and documentation.
• Familiarity with customer compliance programs.
• Experience with production planning, quality coordination, or finance-related adjustments is a plus.
• Strong problem-solving and analytical skills; ability to reconcile discrepancies and improve processes.
• Ability to manage multiple priorities in a high-volume, time-sensitive environment.
• High level of accuracy and attention to detail in inventory tasks.
• Exceptional customer service to support internal/external customer needs through reliable logistics execution.
• Ability to occasionally work in warehouse environments in cold, wet, humid, and high allergen environments with temperatures ranging from -20° to 100° Fahrenheit.

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