Job Description

Junior Executive Assistant

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company’s President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team.

Key Responsibilities

Executive & Personal Support (50%)

• Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management.
• Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments).
• Maintain organized filing systems and handle confidential information with discretion.
• Serve as a reliable point of contact when leadership is out in the field.

Office & Operational Support (50%)

• Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage.
• Support property management operations by maintaining accurate contact information and organizing digital/paper files.
• Enter data into internal systems (training provided) and assist with light administrative follow-ups.
• Contribute to maintaining an efficient, well-organized office environment.

Qualifications

• Minimum of 2 years of administrative or receptionist experience in a professional office environment.
• Excellent writing and communication skills — strong grammar, spelling, and attention to tone and detail.
• Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook).
• Comfortable wearing multiple hats and managing shifting priorities.
• Reliable, professional, and comfortable working fully onsite .
• Bachelor’s degree not required; Associate’s or equivalent experience preferred.
• Bilingual in Spanish is highly preferred.

I look forward to reviewing your application!

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