Job Description

Leasing Coordinator

• Location : Chatham, NJ
• Salary : $60,000/annually
• Position Type: Temporary to Hire

Overview:

GA Rogers + Associates is working with a well-established construction and real estate development firm seeking a Leasing Coordinator to support their growing portfolio. This role is perfect for someone with experience in real estate, property management, or construction administration who enjoys working in a fast-paced, detail-driven environment. The Leasing & Tenant Billing Assistant will play a central role in maintaining accurate lease records, coordinating documentation, and supporting daily office operations.

Job Summary:

The Leasing Coordinator is responsible for organizing, tracking, and maintaining all lease-related documents and information while providing general administrative support to the team.

What We Offer:

• Comprehensive Health Coverage: Medical, Dental, and Vision plans (HSA/FSA options included).
• Financial Security: Competitive salary, 401(k) company match.
• Work-Life Balance: Generous paid time off (PTO) and company holidays.
• Growth & Wellness: Professional development.

Key Responsibilities:

• Track, organize, and maintain all lease documents, amendments, renewals, and critical dates.
• Manage tenant insurance requirements, track certificates, and ensure compliance.
• Maintain records for property/contractor insurance and follow up as needed.
• Perform general administrative duties, including filing, scanning, data entry, and document preparation.
• Provide backup receptionist coverage during lunch breaks, including answering phones and greeting visitors.
• Process incoming and outgoing mail, packages, and FedEx shipments.
• Monitor and order office supplies when needed.
• Prepare reports, spreadsheets, and correspondence using Microsoft Office applications.
• Assist with scheduling, meeting coordination, and cross-department administrative tasks.
• Running mail through the postage machine and monitoring postage and supplies.
• Handles copier repair calls and monitors supplies.
• Adapt to shifting priorities and support various departments as needed.

Qualifications:

• Strong verbal and written communication skills.
• Experience with leases, property management documentation, or real estate administration is highly preferred.
• Comfortable working with changing priorities and supporting multiple departments.
• Strong computer skills and proficiency in Microsoft Office (Excel, Word, Outlook).
• Highly organized, detail-oriented, and able to manage multiple tasks at once.
• Team-oriented with a positive attitude and eagerness to learn.

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