Job Description

About Our Company:

Rocla Concrete Tie Inc. is part of the Vossloh group, known for manufacturing rail concrete ties and slab tracks. We are an essential supply partner to Class I, regional and industrial freight railroads, as well as transits throughout North America.

Introduction: The Office Clerk plays a key role in supporting the smooth and efficient operation of the manufacturing facility. This position is responsible for overseeing daily office activities, coordinating administrative processes, maintaining accurate records, and supporting departments such as production, HR, purchasing, and accounting.

Responsibilities for Office Clerk:

• Manage front office duties, including answering calls, handling mail, and greeting visitors.
• Maintain organized filing systems for production records, employee files, purchase orders, invoices, and other documentation.
• Provide administrative support to managers and department heads.
• Assist with scheduling meetings, preparing reports, and tracking deadlines.
• Coordinate office supply inventory and place orders as needed.
• Support HR activities including onboarding, timekeeping, and maintaining attendance records.
• Collaborate with accounting to assist with invoicing, billing, and data entry tasks.
• Ensure compliance with company policies and safety regulations.
• Help with logistics coordination such as shipping documentation and delivery scheduling.
• Act as a liaison between the office and production floor to ensure effective communication.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
• Minimum 2 years of administrative experience, preferably in a manufacturing or industrial environment.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with ERP systems is a plus.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Familiarity with manufacturing terminology and workflow is an advantage.

Working Conditions:

• Office-based with regular interaction with the production floor.
• May require occasional overtime based on workload and deadlines.

Rocla Concrete Tie, Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.

As an affirmative action employer, we actively seek to build a workforce that reflects the diversity of our community. We are dedicated to providing equal employment opportunities and fostering a workplace where all employees can thrive and grow. We encourage applications from underrepresented groups and veterans.

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