Job Description

About the Job :

We are looking for a team member who is dependable, self-motivated, and energetic. An Onboarding Specialist is a human resources professional responsible for managing the final stages of the hiring process, ensuring new employees are smoothly integrated into the company. This is an on-site position in our Orlando, FL office.

Primary Responsibilities: (but not limited to)

• Use the company’s onboarding software’s to ensure all necessary pre-employment paperwork, training, and verifications are sent to potential employee
• Helping new employees’ complete documents for payroll and benefits.
• Introducing new employees to the company’s systems, structures and culture.
• Serving as the first point of contact for employee questions regarding policies and resources
• Strategize and identify areas of improvements with the onboarding process, work with IT consultants and team to ways to further automate the processes.
• Create employee resources, such as orientation guides by position groupings
• Design employee welcome kits
• Performing office tours and introducing new team members
• Processing and maintaining employee files
• Request IT equipment and credentials for applicable new hires
• Recording of employee equipment issued to new hires/employees
• Connecting with IT personnel who can assist with hardware and software setup
• Administering any paperwork or materials employees need to begin their tasks.
• Answering new hire questions
• Delivering presentations or demonstrations for new hires
• Ensuring completion of onboarding training
• Answering employee questions concerning payroll, company policy, or position requirements.
• Tracking of employee training records in company software.
• Maintain confidentiality of sensitive documentation.

Colasanti views this role as crucial for effective human resource management, helping the Colasanti Companies ensure their employees have all the necessary resources to succeed and retain employees long-term.

Qualifications / Skills:

• A bachelor’s degree in human resources, business administration, or a related field is a plus.
• 2-5 years of experience in human resources or a related field, with specific experience in onboarding or training.
• A strong understanding of HR practices, including recruitment, onboarding, and employee relations.
• Excellent verbal and written communication skills to effectively convey information and interact with new hires and other team members. Bilingual in English and Spanish is a plus.
• Strong organizational skills to manage multiple tasks to ensure that all onboarding processes are completed efficiently.
• Proficiency in HR software and Microsoft Office Suite (Word, Excel, Power Point) is often required.
• The ability to build relationships and work collaboratively with different departments and team members.
• The ability to address and resolve any issues that may arise in the onboarding process.
• A keen eye for detail to ensure that all onboarding documentation and processes are accurate and complete.

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