Job Description

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles.

· Hybrid schedule

· 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed.

· This role will be mainly at the executive’s home with flexibility to travel to the office in Venice and work remotely/ run errands.

Your core role as a Personal Assistant will include:

Operations Support

• Booking appointments and making reservations
• Managing the purchase and delivery of various items for the executive's personal needs
• Managing grocery and item inventory in Pacific Palisades home
• Running miscellaneous personal errands
• Coordinating health appointments
• Managing house management, service providers, and housekeeper.
• Miscellaneous personal and business projects.

You could be a great Personal Assistant if:

• You are detail oriented. You triple-check your work and notice when the smallest details don’t match.
• You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy.
• You are organized. You have a knack for details and never drop a ball. 
• Have an entrepreneurial desire and look forward to learn/commit long term.

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Responsibilities:

• Support the executive with personal support and coordinate with the executives executive assistant. 
• Personal calendar management and appointment scheduling (doctor’s appts, personal appts, meal reservations)
• Run local errands
• Maintain residence inventory and backstock (food, living essentials)
• Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities)
• Aid in general day-to-day functions
• Ordering, receiving, sorting packages, and managing returns 
• Pet care upon request (1 dog)
• Special projects
• Personal online ordering 
• Gifting for friends and family 
• Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized

Skills And Qualifications

• 3-5+ years of professional PA experience
• Excellent verbal and written communicator
• Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. 
• Expert project management/organization skills and exceptional attention to detail.
• Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift.
• Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times.
• Proactive and resourceful, sees something that needs to be done, and takes the initiative to act.
• Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance.

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Key Responsibilities

• Manage the executives personal calendar while cross referencing with the EA, schedule appointments.

• Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget.

• Manage household budgets as needed and take care of incoming mail.

• Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases.

• Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard.

• Manage other ad-hoc tasks and projects as assigned by the family.

Qualifications

• Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands.

• Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners.

• Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach.

• Flexibility and adaptability to last minute changes in schedule.

• Ability to manage tasks in a calm and effective manner without causing more stress to the family relations.

• Strong attention to detail and ability to anticipate the needs of the executive and family.

• Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion.

• Discretion and confidentiality when dealing with sensitive information.

• Have a can-do attitude and positive outlook on life.

• Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

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