Job Description

We’re seeking a Procurement Coordinator/Aide II to join our Wilmington, NC plant. In this role, you’ll manage supplier documentation, purchase orders, invoice resolution, and storeroom inventory while supporting production teams. Strong procurement/supply chain experience, advanced Excel (Pivot, VLOOKUP), and ERP (SAP/PeopleSoft) skills are must-haves.

Job Description:

• Candidate needs to be open to working overtime if necessary and would need to be approved by manager first.
• Work is primarily a desk job but will require walking to Store Room to assist with purchase of parts as needed.
• Involves the overall responsibility of procurement and optimization of all activities that support the delivery of MRO parts to the production groups at the Wilmington North Carolina Plant.

Education:

• Prefer at least 2 year degree or higher, not a requirement if they have appropriate work experience.

Procurement Responsibilities:

• Supplier Documentation:
• Manage non-disclosures and certificates of insurance for over 900 suppliers at Wilmington
• Processes approximately 5 to 10 new supplier adds each year and over 300 supplier change requests
• Manage PeopleSoft part cleanup
• Review Stock out part sheets.

Back-up Support for Storeroom MRO Replenishment:

• Checks for order issues and expedites
• Review order confirmations
• Review the purchase price variance report and PO closure reports for change/resolution
• Follow-up on information requests for vendors and purchasing parts.

Invoice Resolution for Procurement/Wilmington Plant:

• Facilitate invoice resolution for production parts
• Guide Wilmington Plant PeopleSoft users on how to resolve their invoice issues.

Assist with International Shipments:

• Prepare shipping memos as needed
• Pull parts from Storeroom to prepare for shipments.

Manage Repair Process for Inventory Parts:

• Investigates the repairs returned to Storeroom
• Adjust the repairs in, bin to bin transfers as needed
• Processes shipping memo and prepare repair for shipment back to supplier
• Complete monthly check against inventory and purchase orders to track repairs in process.

Stores Inventory Management:

• Re-counts for Storeroom cycle counts (daily)
• Raw Materials Counts for coating and inks (daily).

Storeroom Inventory Relocation:

• Assists with inventory relocation in Stores
• Finds available locations for new inventory parts
• Moves product for better flow for cycle counts accuracy
• Bin to Bin adjustments as needed.

Other Skills:

• Self-starter, reliable and resourceful; willing to take on tasks for self-improvement and/or alleviate workloads in other areas
• Proactive management skills
• Experience with PeopleSoft
• Effective task prioritization with ability to multi-task.
• Conflict Management / Problem Solving
• Highest level of interpersonal skills: tact, patience, flexibility and courtesy
• Establishes and maintains effective relationships with all levels and gains trust and respect
• Knowledge of how to handle proprietary drawings/parts
• Knowledge of fundamental inventory control procedures
• Communicate effectively with internal customers and external suppliers
• Quick Learner of Procurement policies, processes, and tools.

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