Job Description

We are looking for a proactive, organized Scheduling Coordinator for a family friendly company in Omaha. In this role, you’ll be responsible for planning and managing daily job schedules, coordinating workforce needs, and ensuring projects run smoothly from initiation through completion. You’ll work closely with leadership, project managers, and field staff to make sure that customer expectations are met on time and within scope.

What You’ll Do Work with company leadership, project managers, and operations staff to develop and manage daily work schedules.

• Coordinate workforce planning, including working with staffing agencies to arrange temporary labor as needed.
• Oversee onboarding for temporary workers, including orientations, uniform distribution, and safety gear.
• Handle incoming calls and direct inquiries appropriately.
• Create and maintain detailed work orders, including client info, job instructions, schedules, and materials.
• Track and review timecards, job progress, and any changes to scope or hours worked.
• Make travel arrangements for out-of-town projects, including flights, hotels, and rental vehicles.
• Support warehouse and field staff with job-related shipping, deliveries, and purchase orders.
• Help maintain a clean, organized, and professional workplace environment.
• Participate in regular planning meetings and assist with process improvement initiatives.
• Provide general administrative support and assist leadership with other duties as assigned.

What You’ll Bring

• Experience in scheduling, administrative support, or operations coordination (2+ years preferred).
• Strong communication skills with the ability to interact professionally with clients, vendors, and coworkers.
• Excellent organizational skills and a strong attention to detail.
• Proficiency with Microsoft Office 365 (Excel, Outlook, Word).
• Familiarity with accounting or ERP software (e.g., Sage 50) is a plus.
• Ability to manage multiple priorities and adapt to changing needs.
• Comfort with handling confidential information.
• A positive attitude and a team-first mindset.

Why This Role Matters

Your work ensures that our client's team members are in the right place, at the right time, with the right tools — helping deliver exceptional service to clients every day. You’ll be at the center of operations, supporting both field teams and company leadership to make sure nothing falls through the cracks.

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